Job Opportunities at Heritage

School Administrator/Receptionist 

Introduction to Heritage School 

Please spend time familiarising yourself with the goals and values of Heritage School. We think this is an exciting school to be a part of and hope you will feel the same. If you enjoy children and are seeking a satisfying job, then you will find working here rewarding.

Please read through the ‘About Heritage’ pages of our website carefully, paying particular attention to ‘Our History’, ‘Our Vision’, ‘Our Priorities’, and ‘Our Ethos’. We are looking for candidates who have a strong sympathy with what Heritage School is trying to achieve for its pupils.

Person Specification: what we are looking for

  • A good academic history, to A Level standard or equivalent
  • Computer literate with extensive experience of Google Docs/Sheets & Microsoft Office
  • Previous experience of working in school administration is preferable
  • Strong administration background, with at least 5 years experience
  • Excellent oral and written communication skills
  • Excellent proof-reading skills and written English
  • Excellent organisational skills
  • A courteous, calm and efficient telephone manner
  • Ability to multi-task in a very busy School Office environment
  • Ability to deal with regular interruptions cheerfully
  • Ability to maintain a calm and welcoming environment
  • Ability to work effectively under pressure
  • A ‘can-do’ approach
  • Ability to use initiative and make sound decisions
  • Ability to work in a discreet and sensitive manner, respecting confidentiality
  • Flexible, co-operative and supportive team player
  • Patient and diplomatic manner when dealing with staff, students, parents and visitors
  • Punctual and well presented
  • First Aid trained (or willingness to attend a training course)
  • Someone who is a practising Christian or willing to fully support our Christian ethos

Job Description 

This is a full time position during term time plus 5 inset days, four weeks full time in the school holidays, an additional two hours per week covering emails for a further four weeks during holidays (to be agreed with the Office Manager, can be done remotely).

Working hours are Monday to Thursday 9.00 – 5.00, Friday 8.15 – 4.30, with 30 minutes for lunch. Attendance at two Saturday Open Mornings per year is also required.

The School Administrator/Receptionist will report to the Office & Facilities Manager.

The key responsibilities are as follows:

  • Acting as the first point of contact for the school. Welcoming visitors and responding to telephone and email enquiries in a helpful and timely manner, and ensuring that any appropriate actions are taken and followed up.
  • Ensuring the safety and security of the school at all times. Ensuring the front door is locked and entry to the premises controlled. Ensuring that all visitors sign in and take a visitor badge where necessary.
  • Communicating with parents regarding all aspects of school life, receiving and passing on information.
  • Compiling of the school weekly email and other correspondence wherever necessary.
  • Assisting with admissions telephone calls and related tasks. This includes preparations for Open
  • Mornings, taking calls and recording details of enquiries from prospective parents.
  • Organising, preparing and clearing up of any catering that is required, eg on Open Mornings and Inset Days.
  • Maintaining and updating of pupil information, records and databases.
  • Receiving, sorting and distribution of all packages and mail.
  • Purchase ordering, including ordering of stationery and ensuring that stock levels are maintained, and ordering on behalf of staff.
  • Ensuring the School Office and entrance hallway are kept smart and tidy at all times.
  • Assisting with school exam scripts, progress reports in terms of collating, sharing, etc.
  • Being aware of and complying with school policies in regards to safeguarding, health & safety, and data protection, and a willingness to complete training courses to ensure that your knowledge is kept up to date.
  • Organising and assisting with the annual school photographs, both whole school and individual photographs.
  • Assisting with exam paper deliveries and collections.
  • Assisting with the organisation of Sports Days, vaccinations, birthday books etc.
  • Any other ad hoc administrative tasks.

Application Process 

Please email administrator@heritageschool.org.uk to request an application form.

The deadline for receiving application forms is Monday 12 October. We will conduct interviews later that week and/or early the following week.

Should you be invited to attend an interview you will need to bring with you the following documentation with you:

  • Proof of ID
  • Proof of right to work in the UK
  • Passport (or birth certificate if no valid passport is available)
  • Documentation which provides proof of address
  • Qualifications/training courses as stated on your job application (originals only)